German Speaking Admin & Diary Coordinator

Join our team at AMGEN Capability Center Portugal, number 1 company in Best WorkplacesTM https://www.greatplacetowork.pt/ ranking in Portugal in 2024 (category 201-500 employees) by the Great Place to Work Institute. We have a team of over 500 talented people and more than 40 different nationalities, diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs and many more. In Lisbon's city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients. What we do at AMGEN matters in people’s lives.

German Speaking - Admin & Diary Coordinator

LIVE

What you will do

Let’s do this. In this vital role you will be responsible for day to day administrative support to Amgen. This includes training coordination and logistics, travel bookings/planning and IT housekeeping. You will also provide a helpdesk service to answer and direct general incoming queries to the ACCP and provide an efficient, comprehensive and confidential administrative support service.

The responsibilities of the role will include:

• Answering general incoming queries to the ACCP
• Process Purchase Requisitions
• Set Up Vendors
• Addressing queries related to Travel and Expenses
• Support travel bookings (hotels/flights/trains/rentals) including availability checking bookings and reminders
• Support expenses report creation, population and reporting
• Coordinates mailings and courier/deliveries
• Maintain and update profiles (Amex/Passport info/Frequent Traveller cards / subscriptions
• Support distribution Lists - setup, maintain and manage membership / access
• Set up MS Teams / SharePoint and support in new joiner / leaver aligning with HR
• Responsible for calendar / diary management including vacations, appointments and travel blocks
• Prepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items
• Liaise with candidate and interviewers administrative coordinators s to check availability send out invites / create interview schedule
• Responsible for recognizing and escalating problems or risks, as and when they arise in line with the business requirements
• Adapt, support and contribute to the growth and continuous improvement of the department and ACCP
• Recognizing and escalating problems or risks, as and when they arise in line with the business requirements.
• Adapt, support and contribute to the growth and continuous improvement of the department and ACCP.

WIN

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. What we seek in you as an experienced  professional, are these qualifications and skills:

Our ideal candidate has Presentations and Data Compilation skills. He/she is good at following the processes and procedures necessary to succeed; understands how to collaborate and work in a large team and is set on Project Delivery.

Proven experience and skills needed:

• Associate’s degree & 2 years of directly related experience or High school diploma / GED & 4 years of directly related experience.
• Fluency in English and German, both in written and oral communication.

Preferred Requirements:

• 1+ years of experience in an administrative support role supporting large teams at different levels.
• Experience in handling calls
• Proficient using MS Office and Cisco Webex tools
• Experience in similar or related discipline

THRIVE

What you can expect of us

• Vast opportunities to learn, develop, and move up and across our global organisation.
• Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act.
• Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth and career benefits.
• Flexible work arrangements.

APPLY NOW

careers.amgen.com

EQUAL OPPORTUNITY STATEMENT

Amgen is an Equal Opportunity employer and will consider you without regard to your race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.