The Commercial Assistant provides administrative support to ensure efficient operation of the Commercial department. This role involves managing schedules, coordinating meetings, handling communications, and supporting project execution and documentation.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements.

• Maintain organized filing systems (digital and physical).

• Support budget tracking, invoice processing, and expense reporting.

• Liaise with internal teams and external partners to ensure smooth communication.

• Assist in onboarding new employees.

• Track project timelines and deliverables, providing administrative support to project teams.

• Ensure compliance with company policies and procedures.

• Initiate and track contract requests through internal systems and workflows.

• Coordinate with legal, procurement, and business stakeholders to ensure timely contract execution.

• Maintain accurate records of contract versions, approvals, and expiration dates.

• Monitor contract compliance and flag any deviations or renewal needs.

• Serve as a point of contact for contract-related queries and documentation retrieval.

Minimum Requirements

• Bachelor’s degree or equivalent experience in business administration or related field

• 2+ years of administrative support or office coordination experience

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to handle confidential information with discretion

Preferred Requirements

• Experience in similar or related field and/or international environment

• Basic knowledge of the function/business area supported (safety, sales, customer service, legal, compliance, etc.)

• Familiarity with terminology of supported areas (Marketing, Medical, Logistics etc.)

• Experience with enterprise tools (e.g., SAP, Concur, SharePoint)

• Experience with contract lifecycle management systems