Admin Coordinator

The Administrative Coordinator at Amgen provides comprehensive support to the administrative functions of the organization. They manage schedules, coordinate meetings, prepare reports, and assist with other operational tasks as needed.

Accountabilities (for what and to whom)

Responsibilities

Serves as a primary contact for Marketing department and coordinates ongoing processes for the team:

–Manages department operations: filing, databases, tracks budget (C3, incl. end to end process, transparency reporting, procure to pay, meeting management, training records management)

–Participates in department project teams

Ensures timely coordination of affiliate`s administrative needs:

–Coordinates functional processes such as invoicing and payments or preparation and distribution of material

–Screens and acts on incoming phone calls and e-mails; provides service and handles complaints

–Maintains distribution and personnel lists

–Coordinates mailings and courier/deliveries

– Ensures stationary orders, etc.

–Manages the administrative aspects of relationships with outside vendors

–May provide training, guidance and orientation to new team members

–Manages calendars

–Coordinates local and international meetings (if applicable); arranges travel, meeting arrangements, visitor accommodations

–Organizes meeting rooms, including logistics, catering and equipment needs (if applicable)

–Prepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items

–Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memorandums, reports and presentations

Competencies

Minimum Requirements

Preferred Requirements