Administrative Coordinator – US Rare Disease

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator – US Rare Disease

What you will do?

Let’s do this. Let’s change the world. In this vital role you will provide complex administrative and operational support to the Sales and Marketing Leads of Tavneos, within the US Rare Disease Business Unit.  

This role will support 2 Executive Directors and their directs (~4) with core responsibilities such as: 

• Ensuring timely coordination of department members’ administrative needs: 
• Manages multiple and/or or complex team calendars  
• Coordinates domestic and international travel, prepares expense reports, and ensures compliance with company travel policies and trainings  
• Coordinates end-to-end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and tracking action items. 
• Prepares and processes forms, documents and correspondence; anticipates, revises and sends correspondence  
• Making travel arrangements and preparing expense reports 
• Providing administrative support for cross-functional initiatives and special projects as assigned  
• Supporting team culture initiatives such as team on-sites and meetings  
• Partnering with the marketing/sales planning teams on all-staffs and sales meetings to ensure all technical components of the meeting run smoothly  
• Maintaining department email distribution lists  
• Preparing agendas and taking action-items as the need arises  
• Partnering with members of the team to disseminate large communications (organizational announcements, Sales/Marketing communications, etc.)  
• Ensuring team maintaining tech-forward growth mindset by continuously testing and sharing new technology and/or productivity tools to improve operations  
• The Administrative Coordinator work assignments will require discretion and confidentiality, as well as considerable tact, judgment, creativity and initiative in resolving issues. The AC must also be able to manage multiple priorities in a continually changing environment. 

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a personable with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of administrative experience

OR

2 years in a technical school setting with hands-on experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• 5+ years’ experience in an administrative support role 
• Strong knowledge of technology, including Outlook, Excel, PowerPoint Skills and use of AI tools such as ChatGPT  
• Knowledge of SAP, Webex, MS Teams, SharePoint and Concur 
• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues 
• Ability to work in a fast-moving, results oriented environment 
• Strong cross functional partnership and communication across multiple members of the team  
• Discretion in dealing with proprietary or confidential information 
• Helpful, can-do attitude with a solution-oriented approach 
• Polite and personable ‘team player’ 
• Skilled at remaining calm under pressure 
• Ability and willingness to travel to company meetings, sites, etc. (~10%) 

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models, including remote and hybrid work arrangements, where possible

Apply now and make a lasting impact with the Amgen team.

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Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.