Administrative Coordinator - US Rare Disease

Administrative Coordinator – US Rare Disease

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide complex administrative and operational support to the General Manager (GM) of Ultra-Rare Medicines, within the U.S. Rare Disease Business Unit. 

The Administrative Coordinator (AC) work assignments will require discretion and confidentiality, as well as considerable tact, judgment, creativity and initiative in resolving issues. The AC must also be able to manage multiple priorities in a continually changing environment.

This role will support the GM and their direct reports (~8) with core responsibilities such as:

Executive Support

• Ensuring timely coordination of department members’ administrative needs including, but not limited to:

  • Manages multiple and/or or complex team calendars & email distribution lists 

  • Coordinates domestic and international travel, prepares expense reports, and ensures compliance with company travel policies and trainings 

  • Coordinates end-to-end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and tracking action items

  • Partnering with the marketing/sales planning teams on all-staffs and sales meetings to ensure all technical components of the meeting run smoothly 

Communication & Coordination

• Support the preparation of materials for internal meetings, business reviews, and team engagements

• Prepare, proofread, and format high-quality communications, presentations, and documents

• Liaise with cross-functional partners, executive assistants, and global teams to align schedules and workflows

• Maintain regular communication with internal stakeholders, managing follow-ups and flagging action items, partnering with members of the team to disseminate large communications (organizational announcements, Sales/Marketing communications, etc.)

Administration Excellence

• Supporting team culture initiatives such as team on-sites and meetings 

• Providing support to marketing with vendor contracting, creating purchase orders, congresses support and basic MAC submissions

• Providing administrative support for cross-functional initiatives and special projects as assigned 

• Ensuring team maintaining tech-forward growth mindset by continuously testing and sharing new technology and/or productivity tools to improve operations 

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is someone with these qualifications.

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience OR

• 2 years in a technical school setting with hands-on experience OR

• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• 5+ years’ experience in an administrative support role

• Strong knowledge of technology, including Outlook, Excel, PowerPoint Skills and use of AI tools such as ChatGPT 

• Knowledge of SAP, Webex, MS Teams, SharePoint and Concur

• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues

• Ability to work in a fast-moving, results oriented environment

• Strong cross functional partnership and communication across multiple members of the team 

• Discretion in dealing with proprietary or confidential information

• Helpful, can-do attitude with a solution-oriented approach

• Polite and personable ‘team player’

• Skilled at remaining calm under pressure

• Ability and willingness to travel to company meetings, sites, etc. (~10%)

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

• Stock-based long-term incentives

• Award-winning time-off plans

• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

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Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.