Associate Supplier Governance

Purpose

Manage end-to-end purchase-order (PO) activities for clinical-trial suppliers to ensure POs are correctly prepared, submitted, tracked, funded, amended and closed in compliance with company procurement and clinical trial requirements. Provide PO-centric oversight that supports supplier governance and budget management while coordinating issues with manager.

Responsibilities

• Lead PO lifecycle activities for clinical-trial suppliers: SOW review, PO creation, submission, amendment/change-order management, and closure.

• Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect SOWs, budgets and deliverables.

• Maintain PO accuracy and compliance with Amgen policies

• Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met.

• Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments

• Manage and resolve issues related to supplier invoices and payments

• Maintain PO tracking (dashboard/log) and deliver regular PO status reports.

• Monitor PO-related supplier delivery and identify PO risks; share issues with manager for escalation.

• Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.

Key Activities

• PO lifecycle management

  • Review SOWs to confirm compliance with Amgen purchasing standards

  • Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.

  • Manage PO amendments and change orders to reflect scope changes.

• PO submission & tracking

  • Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking showing submission, routing/approvals and closure targets.

  • Proactively chase routing/processing issues and escalate blockers to the Manager.

  • Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets

• Supplier oversight & issue coordination

  • Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.

  • Communicate with Supplier and Amgen stakeholders to review PO, invoice, and PO budgets topics

  • Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.

  • Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.

  • Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready.

Basic Qualifications

• Bachelor’s / Master's degree (preferred: scientific degree or RN) or equivalent experience.

• 2 - 5 year experience in PO management, preferably within clinical research, CRO, biotech or pharmaceutical settings.

• Demonstrated experience with PO/SOW management and clinical supplier budgets.

• Experience working in a global matrix environment is preferred.

Knowledge

• Knowledge working in a global, matrix organization

• Knowledge of Good Clinical Practice (GCP)

• Strong organizational and project management skills; able to manage competing priorities

• Strong Proficiency with enterprise procurement/P2P workflows, Microsoft Office Word, Excel and SharePoint

• Financial acumen sufficient for budgeting, forecasting and PO balance monitoring.

• Clear written and verbal communication; ability to coordinate cross-functional stakeholders.

• Problem-solving orientation and appropriate escalation judgment.

• Professional collaboration skills