Administrative Coordinator

Increasing demand for observational research (now commonly referred to as real-world evidence [RWE]) from regulatory and reimbursement authorities makes observational research a key component of drug development and commercialization. Amgen's Center for Observational Research (CfOR) is a global organization with an industry-leading analytical capability that generates RWE to support business needs across a product’s lifecycle. CfOR scientists’ partner with internal stakeholders and industry experts to design, conduct, interpret and publish observational research that informs decision-making from the early development of a molecule to the design of clinical trials and the safety and efficacy of Amgen medicines.

We are seeking a proactive and detail-oriented Administrative Coordinator, to join the Center for Observational Research (CfOR). This role will be instrumental in supporting admin related activities and contribute to multiple site-level initiatives. The role will require professional with a strong business administration capabilities to support and manage site operations. The ideal candidate will also play a vital role in supporting the smooth execution of day-to-day operations and communications within the CfOR organization.

Key Responsibilities:

• Facilitate internal communications, manage team calendars, schedule meetings, prepare materials, agendas and meeting minutes, and coordinate meeting logistics.
• Provide operational and administrative support to the CfOR teams, ensuring seamless coordination across local, global and cross-functional teams.
• Maintain travel dashboard with arrangements and logistics (itineraries, approvals, visa/expense guidance) for team members and visiting stakeholders in accordance with organizational policies.
• Coordinate on resource onboarding tasks (hiring, training) and offboarding tasks (equipment, access requests, orientation schedules).
• Plan and execute local and global team events and meetings, including agenda development, catering to AV arrangements.
• Administer procurement processes by raising and tracking Purchase Orders (POs), coordinating with vendors, and supporting supplier onboarding and evaluation.

• Prepare and submit expense reports, process invoices and support procurement requests; liaise with finance and procurement teams.
• Serve as point of contact for vendors and facilities (office supplies, service requests, room bookings).

Basic Qualifications:

• Bachelor’s degree with 3+ years in business administration, communications, or related field preferred.

Preferred Qualifications:

• Experience in administrative, coordination or business-support roles (experience in pharmaceutical, life sciences, or regulated environments is a plus).
• Experience with corporate systems such as Concur (travel/expense), Workday or Ariba is preferred.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); comfort with virtual meeting platforms (Teams).
• Strong written and verbal communication skills; ability to build relationships across teams.
• Quick learner with strong analytical skills and adaptability to new tools and concepts.
• Effective communicator with strong written, verbal, and presentation abilities.
• Builds positive relationships and fosters collaboration with a proactive, “can-do” attitude.